How to use OneDrive for Business

1. Sign in to Office 365 using your username in the format abcd1234@ox.ac.uk and single sign-on (SSO) password
2. From the top left corner, select > OneDrive

Microsoft provide further OneDrive assistance.

1. Access OneDrive
2. Select My Files
3. Navigate to the destination folder
4. Select Upload
5. Select either Files or Folder
6. Select the items to add

Share with specific people 

1. Access OneDrive
2. Select My Files
3. Navigate to the file or folder to share
4. Next to the item, select ... > Share
5. Provide details of the people to share the items with
6. Select , then update the required editing rights
7. Select Send

Share with all Nexus365 users

1. Access OneDrive
2. Select My Files
3. Navigate to the file or folder to share
4. Next to the item, select ... > Share > > People in Nexus365
5. If required, update the editing rights in More settings
6. Select Apply > Copy link
7. You can then paste the link and distribute it in the most suitable way

Share with everyone

The option to share files or folders with 'Anyone' is disabled in Nexus365.

You can allow others to add files to your OneDrive.

1. Access OneDrive
2. Select My Files
3. Navigate to a suitable location for an upload folder
4. Select + New > Folder
5. Provide a suitable folder name
6. Share the folder, including editing permission to allow files to be added to it.

1. Access OneDrive
2. Select Shared > Shared with you

1. Access OneDrive
2. Select My Files
3. Navigate to the file or folder to check
4. Next to the item, select ... > Manage access
5. Check the People, Groups and Links tabs

Access inherited from higher folders is not displayed, you will need to check access to the item's higher folders.

Sharing report

You can also run a report to show your shared files and folders:

1.  Access OneDrive
2. Select > OneDrive Settings > More settings > Run sharing report
3. Select the OneDrive folder to save the report to

1. Access OneDrive
2. Select My Files
3. Navigate to the file to check
4. Hover your cursor over the file to display a pop-up window
5. Select the link displaying the number of times the file has been viewed

1. Access OneDrive
2. Select My Files
3. Navigat to the shared file or folder
4. Next to the item, select ... > Manage access > Links
5. Select to show who can access the link, then X to remove access
   or
   Select to remove the link

If access is inherited from higher folders, sharing permissions on the higher folders will need to be updated.

1. If not installed already, install OneDrive from your device's app store
2. Launch the OneDrive app
3. Sign in with your username in the format abcd1234@ox.ac.uk and single sign-on (SSO) password

Microsoft provide further assistance for mobile devices.

1. Access OneDrive
2. Select Files
3. Navigate to the destination folder
4. Select + > Upload
5. Select the items to add

Share with specific people

1. Access OneDrive
2. Select Files
3. Navigate to the appropriate folder
4. For the item to share, select > Share
5. Provide the details of people you are sharing the items with
6. Select the pencil icon , then choose the required editing rights
7. Select Send

Share with all Nexus365 users

1. Access OneDrive
2. Select Files
3. Navigate to the appropriate folder
4. For the item to share, select> Share > > People in Nexus365
5. Select the pencil icon , then choose the required editing rights
6. Select Apply > Copy link
7. You can then paste the link and distribute it in the most suitable way

Share with everyone

The option to share files or folders with 'Anyone' is disabled in Nexus365.

You can allow others to add files directly to your OneDrive.

1. Access OneDrive
2. Select Files
3. Navigate to a suitable location for an upload folder
4. Select + > Create folder
5. Provide a suitable folder name
6. Share the folder, including editing permission to allow files to be added to it.

1. Access OneDrive
2. Select Shared

You may also have been sent a link to the shared items.

1. Access OneDrive
2. Select Files
3. Navigate to the file or folder
4. Next to the item, select > Share >
5. Select Links from the dropdown list
6. Select for each link

Access inherited from higher folders is not displayed, but can be seen if next to an item you select > Details

1. Access OneDrive
2. Select Files
3. Navigate to the file or folder
4. Next to the item, select > Share >
5. Select Links from the dropdown list
6. Select to show who can access the link, then X to remove individual access
   or
   Select to remove the link

If access is inherited from higher folders, sharing permissions on the higher folders will need to be updated.